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September 1 - 30, 2017

Start Date and TimeEvent Details

Friday, September 01, 2017

Certification of Core Curriculum Materials
Certification allows the DOE to ensure that you have received all Core Curriculum items ordered and indicates where follow-up may be needed. To facilitate this process, an allocation for the certification logistics coordinator role will be available to participating schools. The allocation will be released at designated intervals after your certifier has confirmed receipt of all Core Curriculum orders, by the first deadline on September 1; see here for your school's projected allocation amount for certification logistics coordinators.

For additional information about the certification process, you can read this document, which outlines the responsibilities of the principal, certifier, and certification logistics coordinator; you may also view this technical webinar.

For questions, email curriculum@schools.nyc.gov.

Prepare for School Opening
You and your staff should review the following information regarding teacher work days for September 5 and 6, September Parent-Teacher Evening Conferences, family notifications and poster delivery for session times as you prepare for the opening of school in September:

Teacher Work Days for September 5 and 6: For all teachers, the work day will be six hours and 50 minutes on September 5 and 6.

Family Notifications of Session Times: You must ensure that families are aware of your school's start and end times as well as any other important calendar events. If you have not already done so, please contact families using the communication generally used by your school (e.g., email, automated calls, welcome packets for students).

  • Renewal School and Community School principals will continue to have extended-learning time for the upcoming school year, and should ensure that families are aware of the longer school days and your school's scheduled start and end times.
  • Pre-K Programs are encouraged to use a staggered schedule, allowing you to adjust the length of the school day for September 7 and 8. A sample staggered schedule is available here. Please make changes to your schedule as necessary to meet the needs of your students, families, and staff and to help students and families smoothly transition to pre-K. You should notify your pre-K students' families of your start- and end-time schedule, once it has been determined.
  • Elementary Schools should notify families with children in kindergarten that citywide, the first day of school on September 7 will be a half-day. Please note that kindergarten students should be dismissed three hours prior to their normal dismissal time.

September Parent-Teacher Evening Conference: If you will be hosting an event for families in September, please ensure that they are notified about this and other upcoming events. Please note that, non-D75, single-session schools are required to host a September parent event (elementary schools on September 13, middle schools on September 26, and high schools on September 28). The September conference should not be a traditional parent-teacher conference, but rather an alternative event using one of the following formats: Curriculum Night, Meet the Staff Night, Common Core, other training for Parents Night, or another non-traditional format. The default format for the September conference shall be "Meet the Staff" night. Additional information regarding Parent-Teacher Conferences will be provided in the August 29 edition of Principals' Weekly.

Delivery of Session Time Posters: In order to ensure that your school's session-time information is uniformly displayed for families, your custodian will be provided with an 8.5-by-11-inch vinyl poster with your school session-time information. The information on the poster will display the times that are indicated in the School Session Time Application; your custodian will also receive a blank copy of the poster in case the information in the application does not reflect your current session time and/or if you have additional or staggered session times that must also be visible to families. If the session times that are printed on the poster that your custodian receives are incorrect, please contact your FSC director of operations.

The vinyl posters are scheduled to arrive on August 24; please work with your custodian to ensure schedules are printed correctly prior to posting, and that the poster is placed in a visible area near the entrance of your school. Note that charter schools that are co-located with other schools will also receive a blank poster; if you are the principal of a charter school that is co-located with another school, please update the poster with your school's session times, and place it in a visible area near the entrance to your school.

You should also add schedule information to other visible and accessible areas, including your phone messaging system; schools with external websites should update the relevant information on their site as well. If you have an external website, please fill out this form to help keep records of your school's external website up-to-date. For help with your phone messaging system, please contact your vendor directly.

For questions, email SSTadmin@schools.nyc.gov.

SAT School Day Updates
Please review the following SAT School Day updates:

SAT School Day Feedback Survey: You or your designee are invited to provide feedback on the citywide SAT School Day program by completing this short survey by June 30. Your feedback will assist the DOE in planning for next year's administration.

Order Materials for Fall PSAT/NMSQT Administration:

  • As noted in the May 16 edition of Principals' Weekly, the window to place orders for the fall PSAT/NMSQT exam for tenth-grade students, and/or eleventh-grade students (at the school's expense) is now open; orders should be placed through the College Board's Test Ordering System (TOS) by September 22 (previously messaged as September 15).
  • The priority deadline to order materials is June 30; schools that order materials by this date will receive their pre-administration student guides by mid-September.
  • If your school is planning to offer the PSAT/NMSQT to your eleventh-grade students, you should also request fee waivers for eligible students, by June 30; fee waiver requests are not guaranteed after the June 30 deadline.
  • The deadline to reduce or cancel orders is September 1; the deadline to increase orders is September 22.
  • Please note that any school that places an order for materials and does not administer the PSAT/NMSQT in the fall will be charged an unused test fee.
  • Your school will be responsible for ordering nonstandard test materials (e.g., large-print tests or large-block answer sheets) for fall exams through the TOS. For additional information, including screenshots of the ordering process for PSAT/NMSQT and nonstandard test materials, see here.

Request Test Accommodations: As a reminder, policies regarding the PSAT, SAT, and Advanced Placement (AP) exams are overseen by the College Board. As such, schools must submit requests for test accommodations to the College Board, and the College Board must approve all test accommodations before students receive them on any College Board exams. Parent or guardian approval is required prior to submitting requests to the College Board. For more information and resources related to the College Board accommodations request process, see here. The deadline to request accommodations for the fall exams is August 22.

For questions, email SATSchoolDay@schools.nyc.gov.

Scan Test Roster in Advance of School Opening
To test your school's roster printing and scanning functionality prior to the first day of school, the DOE will release a test roster to all ATS-roster printers on the morning of August 29. If you do not receive a test roster, you should call the DIIT Service Desk at 718-935-5100. To ensure that your ATS printer/scanner is operational, you or your designee should scan the test roster as you would a real attendance sheet by September 1; note that you do not need to bubble any information on the test roster prior to scanning. If you receive an error message, please follow the instructions provided in the message to correct the error.

If you are unable to resolve the error, or if your initial scan fails, call the DIIT Service Desk at 718-935?5100 or open a service ticket via the Online Service Desk page.

School Opening Walkthroughs and School Opening Checklist
As noted in the reminder below, to help identify and resolve any needs your school may have prior to the opening of the 2017-18 school year, an FSC staff member will conduct a walkthrough inspection of your school building between August 14 and September 1. In addition, the FSC staff member conducting the walkthrough will reach out to you before 9:00 a.m. and 1:00 p.m., on the first and second days of school; s/he will also reach out to you before 9:30 a.m. on September 11 for a final check-in to address and resolve any outstanding concerns you may have. If you have any concerns before you have heard from your FSC or after your school opening walkthrough has taken place, you should contact your FSC director of operational support.

As you prepare for the first days of school, you may find it helpful to use this school opening checklist to assess your school's readiness for the start of the school year. Note that this checklist is for your own planning purposes; you do not need to submit it to your FSC. You may access this checklist, along with other school opening resources, on the School Opening page of the Principals' Portal.

For questions, contact your FSC director of operational support.

Monday, September 04, 2017

Labor Day

Tuesday, September 05, 2017

Opportunity to Attend a Complimentary Luncheon
The DOE's Office of SchoolFood would like to invite you and your entire staff to a complimentary luncheon on September 5, to show its appreciation. The invitation is open to all schools, but the luncheon will only be available at buildings with on-site cooking facilities. If you would like your staff to attend this luncheon at your school, or at a nearby school if you do not have on-site cooking facilities, please contact your SchoolFood service manager by June 23.

For questions, contact your SchoolFood district supervisor.

Wednesday, September 06, 2017

Implement Chapter 408 Requirements
As in previous years, Chapter 408 of the New York State Education law mandates that all professionals, who provide services or supports to students with IEPs, are duly informed of their specific roles and responsibilities prior to implementing those services. This responsibility extends to all students with IEPs in the school, including preschool students with IEPs. In accordance with Chapter 408, your school must complete the following requirements by September 6:

  • Provide all teachers, related-service providers, and other service providers who are responsible for implementing the student's IEP with a copy of or electronic access to the IEP prior to the initiation of services.
  • Select a designee and ensure that the designee meets with each teacher and provider prior to initiation of services to discuss the teacher or provider's role in implementing the student's IEP.

You must take these steps throughout the school year each time a new IEP is developed or amended or a new student with an IEP enrolls in your school, prior to providing program and/or services to any student with an IEP. For compliance purposes, you must also maintain an ongoing record of your school's completed Chapter 408 implementation forms, which must be kept confidential in a secure, locked area; you may use these sample verification forms (scroll down to the bottom of the page) for this purpose. These forms and more information about Chapter 408 requirements, including a memo to principals that describes the steps outlined above in more detail, are available on the Special Populations Intranet page.

For questions, contact your FSC administrator for special education (ASE).

Thursday, September 07, 2017

CL18: Bus Drill
First day to first bus safety drill (last day: September 15th)
CL22: Emergency Drills
First day to conduct a soft lock down drill (last day: October 31st)
Enter Pre-K Registrations into ATS and Make Waitlist Offers
If families have accepted a pre-K offer to your school but are not yet registered in ATS, you should arrange an in-person registration appointment, if necessary, and enter their registration information in ATS as soon as possible. In-person registration with these required documents (located at the bottom of the page) should occur before the school year begins on September 7.

As a reminder, if your school has open seats or if families have declined their offers to your school, you should offer those seats to families who are on your SEMS waitlist (starting from Row #1). Please ensure that you keep SEMS updated as families receive and respond to waitlist offers. You should also ensure that families are given enough time to accept (at least one week) their waitlist offers before you move on to the next family on your waitlist. Please note that new families may have been added to your waitlist over the summer.

For questions about pre-K admissions, email ESEnrollment@schools.nyc.gov or call 718-935-2009.

Friday, September 08, 2017

Certify and Discharge June and August Graduates and Prepare for Fall Programming
In preparation for June and August graduations, you and your designee(s) must review this updated Graduation and Programming Guide, which outlines the steps you or a designee must take to certify and discharge June and August graduates using the GRDT function in ATS by June 30 and September 8, respectively. In addition, the guide details the steps that you and your designees must take to ensure that all students in elementary, middle and high school are accurately programmed for their classes in the fall. The Senior Certification Guide has also been updated with suggested templates to support you and your school staff members with the certification process.

For questions or assistance, contact your FSC academic policy and systems lead.

Complete Annual Bank Account Survey
As in past years, you are required to register and report reconciled bank account balances for the 2016-17 school year (current as of June 30), for any bank accounts opened by you or your designee(s) using the City's tax identification number. To report your school's reconciled bank account balances, you must complete the annual Bank Account Survey by September 8. Log in to the survey using your DOE email address, school location code, and one of your school's bank account numbers (be sure to select the correct bank name from the drop down menu). You will be asked to enter the balance for each of your school's accounts after you have logged in; once you have completed the survey, a ticket number will appear in FAMIS to confirm that you have successfully entered the reconciled balance for each of your school's accounts. Note that you should also indicate any bank accounts that you have closed when you complete your school's bank account survey.

If your school's bank accounts are not already registered, you must register each account using the link on the survey's login page before you complete the survey. You should register all accounts (e.g., cafeteria, scholarship, general school fund accounts) with the exception of accounts maintained by a PTA, teachers' association, or club.

For questions, contact Roza Yusupova at ryusupova2@schools.nyc.gov or call 718-935-2654.

Extended Deadline to Request Materials for Pre-K Developmental Screenings for the 2017-18 School Year
In accordance with Compliance Checklist (CL#37) and as noted in the June 13 edition of Principals' Weekly, beginning September 7, the DOE requires Pre-K for All programs to use a valid and reliable developmental screening tool to identify potential developmental delays and English-language acquisition support needs. The Early Screening Inventory Revised (ESI-R) is one of the developmental screening tools approved for use by the DOE, and the only one for which the DOE will provide materials and training. To request ESI-R materials for delivery by September 30, complete this form by September 8. To view a self-guided webinar for training, see here.

As a reminder, beginning on September 7, all pre-K students must be screened in their home language using one of the approved developmental screening tools within 45 calendar days of enrollment. You, your assistant principal, and/or a designated instructional lead must then record the outcomes in the UPK Survey in the Payroll Portal within 21 calendar days of the screening.

For questions, or to request online or on-site training on the ESI-R, email prekscreening@schools.nyc.gov.

High School Admissions Training for Middle School Staff
The DOE is hosting training sessions for middle school staff on the high school admissions process from September 12-25. School counselors and other school-based staff will receive an overview of the process, materials to support their work with students and families, and have the opportunity to review school-specific summaries from the previous year's high school admissions results. Please note that the high school admissions summary for your school will be shared with you by September 29.

You should encourage your school counselor or school staff who work on high school admissions to register for a training session by September 11; school staff who have SEMS accounts will also receive an email in early September with the registration link. If any of your staff need SEMS access or no longer require SEMS access, you should email HSEnrollment@schools.nyc.gov with your request to add or remove access.

For questions, email HSEnrollment@schools.nyc.gov.

Review and Update Students' College Readiness Data in ATS
You or your designee should use the EVER function in ATS to review and update your students' pre-populated college readiness exam data (SAT, ACT, AP exams, and CTE assessments) by September 8. Note that because the DOE does not directly receive scores from the International Baccalaureate organization, you must manually enter students' IB exam scores into the EVER screen in order for your students to receive credit for these exam results.

For questions, contact your FSC performance and assessment lead (PAL)

Review and Update Students' Postsecondary Enrollment Data in ATS
You or your designee should use the CVER function in ATS to review and update your students' postsecondary enrollment data by September 8. Please note that while postsecondary program enrollment data is collected from external partners at six-months and 18-months after graduation and is automatically displayed in CVER, some data may not be available through external partners. You or your designee should review the CVER report. Contact past graduates who are not listed in the CVER report or who are listed with incorrect information; verify their postsecondary enrollment (including enrollment in a two- or four-year college, vocational program, or public service program); and enter the correct postsecondary enrollment in CVER upon receiving and documenting approved confirmation by September 8.

For questions, contact your FSC performance and assessment lead (PAL).

Monday, September 11, 2017

School Opening Walkthroughs and School Opening Checklist
As noted in the reminder below, to help identify and resolve any needs your school may have prior to the opening of the 2017-18 school year, an FSC staff member will conduct a walkthrough inspection of your school building between August 14 and September 1. In addition, the FSC staff member conducting the walkthrough will reach out to you before 9:00 a.m. and 1:00 p.m., on the first and second days of school; s/he will also reach out to you before 9:30 a.m. on September 11 for a final check-in to address and resolve any outstanding concerns you may have. If you have any concerns before you have heard from your FSC or after your school opening walkthrough has taken place, you should contact your FSC director of operational support.

As you prepare for the first days of school, you may find it helpful to use this school opening checklist to assess your school's readiness for the start of the school year. Note that this checklist is for your own planning purposes; you do not need to submit it to your FSC. You may access this checklist, along with other school opening resources, on the School Opening page of the Principals' Portal.

For questions, contact your FSC director of operational support.

Tuesday, September 12, 2017

Periodic Assessment Updates
Please review the following Periodic Assessment updates and take appropriate action:

Ordering Periodic Assessments: If your school missed the July ordering deadline, you or your designee may log in to the Periodic Assessment (PA) Selection Tool, and order 2017-18 assessments.

  • Selections must be submitted by September 12, for the Beginning-of-Year NYC Performance Task, CCLS-aligned Math Multiple-Choice Baseline, Fall ELL Baseline, and/or Beginning-of-Year Home Language Arts (HLA) Spanish Performance Assessment;
  • Selections must be submitted by September 29, for End-of-Year Assessments.

The following resources are available for you and your staff to help with the selection process:

Beginning-of-Year (BOY) NYC Performance Tasks (NYCPTs) Office Hours: Educators with prior experience administering BOY NYCPTs (school data specialists, test coordinators, or school-based staff who support assessment administration) are invited to register for check-ins with DOE Periodic Assessment Team members about administering BOY NYCPTs, and to ask questions about the assessment. These online office hours will be held on September 6, 12, 20, and 28.

Chinese Language Arts Performance Assessment Pilot (Chinese Dual Language and Transitional Bilingual Education schools): The DOE will be piloting a new Chinese Language Arts Performance Assessment in October to solicit educator feedback on the assessment. The assessment is designed to identify students' academic literacy skills in Chinese and provide teachers in a Chinese bilingual program with information on how well students can read and write evidence-based responses to text-based prompts. The pilot test will cover grades 3-5, and the assessments will be available in both simplified and traditional Chinese texts. If your school would like to participate in the assessment pilot, please complete this survey by September 15.

For questions, email periodicassessment@schools.nyc.gov.

Thursday, September 14, 2017

Complete Fall 2017 Middle School Events Survey
The DOE invites you or a designee to provide information about middle school admissions activities this fall by completing this survey by September 14. The survey will ask for information on the following:

  • District-Based Middle School Fairs: The DOE will host middle school fairs in each district between October 3 and 19, to provide families of fifth-grade students with opportunities to learn more about middle school options. The survey will provide you with the date and location of your district's middle school fair so that you can participate. If you are a middle school principal, you or a designee should plan to attend the fair in your district in order to engage prospective applicants.

  • Opportunities for Families to Visit Your School: The survey will give you a chance to list family-facing events at your school, including information sessions or open houses for prospective applicants. The events you specify in this survey will appear in the middle school admissions event calendar.

For questions, email MSenrollment@schools.nyc.gov.

Opportunity to Participate in a Quality Review Professional Learning Institute
The DOE will conduct one Professional Learning Institute (PLI) of this kind during the 2017-18 school year to help you and a key member of your leadership team better understand the criteria for the Quality Review Rubric. Note that this professional learning covers the same information as the 2016-17 and summer 2017 institutes, so school teams who attended PLI during those times should not attend the upcoming QR PLI. You and a member of your leadership team are invited to participate in one PLI session; see the session dates, times, and locations below:

  • Elementary, middle, and K-8 schools: This session is offered at Brooklyn Law School (205 State Street in Brooklyn Heights), from 9:00 a.m.-4:00 p.m. on September 26.
  • Middle, high, and 6-12 schools: This session is offered at CUNY Graduate Center (365 5th Ave in midtown Manhattan), from 9:00 a.m.-4:00 p.m. on September 27.
  • K-12: School teams in grades K-12 have the option of attending one of the two sessions above.

To register for the Quality Review PLI, please complete this form by September 14; you are encouraged to register for a session, even if your school is not scheduled for a Quality Review during the 2017-18 school year.

For more information on PLI, see the PLI Information Sheet. For questions, email Jennifer Eusanio.

Friday, September 15, 2017

CL13: PCAR
Last day for Parent Coordinator (PC) to enter August Parent Engagement activities in the PCAR system
CL18: Bus Drill
Last day to conduct first bus safety drill
Distribute Flyers for High School Fairs
The DOE will host high school fairs this fall for families of students in eighth grade. If you are a middle school principal, you or your staff should distribute flyers to your eighth-grade students by September 15. The fairs will provide families with opportunities to meet representatives from high schools, learn about high school options, and attend workshops on high school admissions. The dates for high school fairs are as follows:

  • The citywide high school fair is on September 16 and 17; and
  • The five borough-wide high school fairs are on October 14 and 15.

Your staff can access a flyer to distribute to families in the Resources section of SEMS. For more information about the events, see the HS Admissions events page. For questions, email HSEnrollment@schools.nyc.gov.

Ensure You and Your Staff Complete Emergency Response Training
In accordance with New York State Education Law 2801, all DOE staff (school and non-school based) must complete annual training on emergency response protocols. This training must be completed by September 15 of each school year, or within 30 days of being hired by the DOE. You must arrange training for your school staff, and then certify that you conducted the training in your School Safety Plan. Opening Day Packet training materials will be accessible on the Principals' Portal.

For questions, contact your Borough Safety Director.

Opportunity to Become an iLearnNYC School
You have the opportunity to participate in the iLearnNYC program for the 2017-18 school year. The iLearnNYC program is an online and blended learning program that is committed to preparing students for success in college and careers. As an iLearnNYC school, you will have access to a variety of digital content and resources, as well as an assigned implementation manager, who will provide on-demand onsite and offsite support in program implementation. To become an iLearnNYC school, please register by September 15; note that if your school is currently enrolled in iLearnNYC, you must re-register with updated information by September 15.?

For questions, contact Winnie Bracco at wbracco@schools.nyc.gov or call 917-873-3033.

Periodic Assessment Updates
Please review the following Periodic Assessment updates and take appropriate action:

Ordering Periodic Assessments: If your school missed the July ordering deadline, you or your designee may log in to the Periodic Assessment (PA) Selection Tool, and order 2017-18 assessments.

  • Selections must be submitted by September 12, for the Beginning-of-Year NYC Performance Task, CCLS-aligned Math Multiple-Choice Baseline, Fall ELL Baseline, and/or Beginning-of-Year Home Language Arts (HLA) Spanish Performance Assessment;
  • Selections must be submitted by September 29, for End-of-Year Assessments.

The following resources are available for you and your staff to help with the selection process:

Beginning-of-Year (BOY) NYC Performance Tasks (NYCPTs) Office Hours: Educators with prior experience administering BOY NYCPTs (school data specialists, test coordinators, or school-based staff who support assessment administration) are invited to register for check-ins with DOE Periodic Assessment Team members about administering BOY NYCPTs, and to ask questions about the assessment. These online office hours will be held on September 6, 12, 20, and 28.

Chinese Language Arts Performance Assessment Pilot (Chinese Dual Language and Transitional Bilingual Education schools): The DOE will be piloting a new Chinese Language Arts Performance Assessment in October to solicit educator feedback on the assessment. The assessment is designed to identify students' academic literacy skills in Chinese and provide teachers in a Chinese bilingual program with information on how well students can read and write evidence-based responses to text-based prompts. The pilot test will cover grades 3-5, and the assessments will be available in both simplified and traditional Chinese texts. If your school would like to participate in the assessment pilot, please complete this survey by September 15.

For questions, email periodicassessment@schools.nyc.gov.

Principal Performance Review Overall Ratings
If you are a PPR-eligible principal, you will receive your 2016-17 Principal Performance Review (PPR) Overall Rating based on a combination of your Measures of Leadership Practice (MOLP) Rating and Measures of Student Learning (MOSL) Rating. You will receive your PPR rating on September 1, via email from schoolperformance@schools.nyc.gov. Once you receive your Overall PPR Rating form, you should print, sign and return it to your superintendent by September 15. Like last year, New York State Education Department (NYSED) regulations prohibit grades 3-8 ELA and math state exams and state-provided growth scores from being used to calculate those ratings. The 2016-17 ratings will reflect the new DOE Annual Professional Performance Review plan implementing Education Law �3012-d.

In addition, if applicable, you will receive access to a workbook containing the student-level data used for MOSL calculations next week and/or PPR Advisory Result later this fall that incorporates state growth scores for advisory purposes only. For additional information about the PPR, please see the One-Page Summary Changes and the PPR Field Guide (both of which can be found on the Principal Evaluation page of the Principals' Portal). These documents provide information about the MOSL and MOLP methodology, MOSL data corrections, appeals, and Principal Improvement Plans.

For questions about the PPR, email ppr@schools.nyc.gov. For questions about MOSL metrics, email schoolperformance@schools.nyc.gov.

Register To Attend The Fall Comprehensive Educational Planning Conference for the 2017�18 SY

As noted in previous editions of Principals' Weekly, the DOE will host a citywide District and School Comprehensive Educational Planning Conference for the 2017-18 school year at the Prospect Heights High School Campus (883 Classon Avenue in Brooklyn), from 8:30 a.m.-3:30 p.m. on Saturday, September 16. Please register by 5:00 p.m. on September 15. Participants will include School and District Leadership Team (SLT/DLT) members (superintendents, principals, teachers, UFT/CSA/DC-37 representatives, parent leaders, and student leaders), Central, district, and Field Support Center (FSC) staff, and community members. Please share this information with your SLT.

Conference Agenda: This year's 2017 Comprehensive Educational Planning (CEP) Conference will support school and district communities in implementing comprehensive educational plans, with a focus on diversity as a pathway to achieving equity and excellence. The conference will also include:

  • A keynote address from Chancellor Carmen Fari�a, regarding her recently released School Diversity Plan: Equity and Excellence for All: Diversity in New York City Public Schools. The address will outline ways to support diversity and inclusiveness to improve outcomes for all students and ensure that all stakeholders feel supported and welcomed.
  • To leave a question for Chancellor Carmen Fari�a to address during the keynote, see here;
  • A School Leadership Team/District Leadership Team Promising Practices panel, focusing on school and district collaborations and community engagement;
  • Innovative workshops that include promising practices for increasing equity and diversity through social-emotional learning, academic excellence, and family and community engagement; and
  • Student voices in support of their individual social-emotional needs to help inform the educational planning process.

Equivalency for SLT Members and CTLE Requirements: Attendance at this conference will count towards satisfying:

  • Two (2)-hour training and four (4) School Leadership Team (SLT) hours that count towards SLT remuneration requirements; and
  • Continuing Teacher and Leader Education (CTLE) requirements for teachers and administrators.

Registration Information: Participants can register to attend here and download this Save the Date flyer. A copy of the conference program will be emailed to you to help identify workshops that you would like to attend.

Transportation Information: For pick-up locations at one of several designated bus stops throughout the city where yellow buses will transport participants to and from the conference, and to reserve a seat, see this transportation link; seating is limited. MetroCards for public transportation are available upon request.

To view highlights from last year's conference, see the April 2016 CEP Conference Video on iPlan.

For questions, email OSFEP@schools.nyc.gov.

Register to Attend the Fall Comprehensive Educational Planning Conference for the 2017-18 SY
As noted in the June 20 edition of Principals' Weekly, the DOE will host a citywide District and School Comprehensive Educational Planning Conference for the 2017-18 school year from 8:30 a.m.-3:30 p.m. on Saturday, September 16, at the Prospect Heights High School Campus (883 Classon Avenue, Brooklyn). Note that this new location replaces the one mentioned in the June 20 edition of Principals' Weekly. You and your School Leadership Team (SLT) members or designees are encouraged to attend this conference; interested participants can download the Save the Date flyer and register here. Please register by 5:00 p.m. on September 15 to avoid the walk-in registration process on the day of the event.

The 2017 Comprehensive Educational Planning (CEP) Conference will focus on implementing school and district educational plans with an emphasis on the Chancellor's recently released School Diversity Plan: Equity and Excellence for All: Diversity in New York City Public Schools. Participants include School and District Leadership Team (SLT/DLT) members (superintendents, principals, teachers, UFT/CSA/DC-37 representatives, parent leaders, and student leaders), Central, district, and Field Support Center (FSC) staff, and community members. Attendees will engage in deeper discussions on how district- and school-level planning and implementation can support diversity and inclusiveness in districts, schools and classrooms, so that all stakeholders are supported and welcome. To view highlights from last year's conference, see the April 2016 CEP Conference Video on iPlan.

For questions, email OSFEP@schools.nyc.gov.

Saturday, September 16, 2017

Save-the-Date to Attend the 2017 Fall Comprehensive Educational Planning Conference
The DOE will host a citywide District and School Comprehensive Educational Planning Conference for the 2017-18 school year from 8:30 a.m.-3:30 p.m. on Saturday, September 16. You and your School Leadership Team (SLT) members or designees are encouraged to attend this conference; to see highlights from last year's conference, go to iPlan.

This year's conference will build upon the 2016 conference, with an emphasis on moving from planning to implementing educational plans and on Chancellor Carmen Fari�a's newly released plan, Equity and Excellence for All: Diversity in New York City Public Schools. FSC teams, District Leadership Teams (DLTs), SLTs and other parent/community members will engage in deeper discussions about district- and school-level planning that can support diversity and inclusiveness within FSCs, districts, schools and classrooms.

The location and registration link for the conference will be provided in an upcoming edition of Principals' Weekly. For questions, email OSFEP@schools.nyc.gov.

Monday, September 18, 2017

CL08: Annual Title I Parent Meeting
First day to conduct the Annual Title 1 Parent Meeting (last day: November 17th)
Core Curriculum Fall Residual Ordering Period
If you opted-in to the Core Curriculum program and reserved the balance of your NYSTL funds for residual ordering periods, you will have the opportunity to order additional materials from September 13-18, through the Core Curriculum ordering tool. Information about the delivery dates will be shared in an upcoming edition of Principals' Weekly.

For questions, email curriculum@schools.nyc.gov.

Wednesday, September 20, 2017

CL40: NYSITELL
Last day to administer and scan in ATS the NYSITELL for newly admitted ELLS (non-IEP) on September 7th
Submit Sorting and Administration Preferences for the 2017�18 NYC School and Student Perception Survey
During the 2017-18 school year, all schools will administer the NYC School Survey; schools serving students in grades 6-12 will also administer the Student Perception Survey. Like last year, the NYC School Survey administration will open in conjunction with the citywide Parent-Teacher Conferences in March. In order to provide teachers with their results in the same school year, the Student Perception Survey administration will open in December, instead of in May.

You should complete this form by September 20, to indicate your administration method preference (i.e., online or paper), sorting preference for survey materials, and to designate a survey coordinator for each survey. Note that the person who served as your school's survey coordinator last year will also receive an email from the DOE, notifying them that you have been asked to submit your preferences and to designate a new survey coordinator.

If you do not make any selections:

  • You will be listed as your school's survey coordinator (the point person for regular emails with information about the NYC School Survey and the Student Perception Survey);
  • For the NYC School Survey, your school's survey preferences will default to your selections for last year's administration;
  • For the Student Perception Survey, the default for your school will be administering the survey online, on a one-class-per-teacher basis.

For more information or questions regarding the NYC School Survey, see the NYC School Survey webpage, or email surveys@schools.nyc.gov. For more information or any questions regarding the Student Perception Survey, see the Student Perception Survey webpage or email StudentPerceptionSurvey@schools.nyc.gov.

Friday, September 22, 2017

Designate a Language Access Coordinator
You must designate a staff member to serve as your school's Language Access Coordinator (LAC) in order to support Limited-English Proficient (LEP) parents. You must designate your LAC in Galaxy by September 22; see here for detailed instructions.

When designating, or re-designating a LAC for your school, please ensure your designee meets the following criteria. S/he must be:

  • A full-time staff member, who can turnkey/present information to other staff
  • Non-pedagogue who frequently engages with parents (including LEP parents)
  • Familiar with your school's communication strategy for reaching out to parents (both in correspondence and school events)
  • Familiar with the language needs of your school's parent population
  • Available to attend a 3-hour initial training session this fall, as well as additional trainings in subsequent years. Note that your existing LAC(s) will be invited to a refresher training session.
  • These training sessions will ensure that your school's LAC is prepared to support you in monitoring parent language needs, is familiar with the existing language access resources available in the DOE, can provide you with guidance on how to best allocate funding to provide language assistance, and is proactive in informing LEP parents of the availability of language assistance services.

You are encouraged to designate more than one LAC in Galaxy. This may be especially helpful when there is a large student and LEP population present in your school. If you have multiple sites (e.g., pre-K centers), you should designate a LAC for each site.

For more information, contact your district's field language access coordinator or email translations@schools.nyc.gov or call 718-752-7373.

Prepare Your Preliminary School/Comprehensive Educational Plans for Review and Complete Online Attestations in iPlan
As noted in previous editions of Principals' Weekly, School Leadership Teams (SLTs) must review and update their S/CEPs, including five goals, using the online document editor in the iPlan Portal by June 30. You must also complete an online attestation stating that your preliminary 2017-18 school-based budget is aligned with your S/CEP by this same date. Note that this attestation will not impact the outcome of your budget appeals process, if applicable (i.e., you should complete your attestation even if you are waiting on the outcome of an appeal). On July 5, iPlan will automatically select "Share for Review" for your school so that reviewers can access the latest version of your school's plan. Your 2017-18 School/Comprehensive Educational Plan (S/CEP) will be reviewed by August 31, and iPlan will remain open throughout the summer so you and your SLT can finalize by September 22.

To access the timeline (slide 3), and information on updating S/CEPs, including the online attestation process, see here. You may also access the enhanced Help page of the iPlan Portal for additional resources and guidance. For questions regarding S/CEP development, contact the School/District Improvement Liaison, who is associated with your superintendent; for technical assistance with iPlan, email cep-iplansupport@infusion.com.

(Rescheduled) SAT School Day Updates
Please review the following SAT School Day updates:

SAT School Day Feedback Survey: You or your designee are invited to provide feedback on the citywide SAT School Day program by completing this short survey by June 30. Your feedback will assist the DOE in planning for next year's administration.

Order Materials for Fall PSAT/NMSQT Administration:

  • As noted in the May 16 edition of Principals' Weekly, the window to place orders for the fall PSAT/NMSQT exam for tenth-grade students, and/or eleventh-grade students (at the school's expense) is now open; orders should be placed through the College Board's Test Ordering System (TOS) by September 22 (previously messaged as September 15).
  • The priority deadline to order materials is June 30; schools that order materials by this date will receive their pre-administration student guides by mid-September.
  • If your school is planning to offer the PSAT/NMSQT to your eleventh-grade students, you should also request fee waivers for eligible students, by June 30; fee waiver requests are not guaranteed after the June 30 deadline.
  • The deadline to reduce or cancel orders is September 1; the deadline to increase orders is September 22.
  • Please note that any school that places an order for materials and does not administer the PSAT/NMSQT in the fall will be charged an unused test fee.
  • Your school will be responsible for ordering nonstandard test materials (e.g., large-print tests or large-block answer sheets) for fall exams through the TOS. For additional information, including screenshots of the ordering process for PSAT/NMSQT and nonstandard test materials, see here.

Request Test Accommodations: As a reminder, policies regarding the PSAT, SAT, and Advanced Placement (AP) exams are overseen by the College Board. As such, schools must submit requests for test accommodations to the College Board, and the College Board must approve all test accommodations before students receive them on any College Board exams. Parent or guardian approval is required prior to submitting requests to the College Board. For more information and resources related to the College Board accommodations request process, see here. The deadline to request accommodations for the fall exams is August 22.

For questions, email SATSchoolDay@schools.nyc.gov.

Monday, September 25, 2017

CL36: BBP SESA/ AT RISK CATEGORIES
Last day to identify a Site Employee Safety Administrator (SESA) in myGalaxy
Complete Annual Bloodborne Pathogens Compliance Procedures
In accordance with the Compliance Checklist (CL#36 & 37), to protect DOE employees from exposure to bloodborne pathogens (BBP), you and your staff should complete the following actions by the deadlines below:

  • By September 25: You must identify a Site Employee Safety Administrator (SESA) in Galaxy.
  • By October 10: Your SESA should complete the school Exposure Control Plan, Site Cleaning Schedule, and identify at-risk employees in your school using the Bloodborne Pathogens Compliance Tool (BBPCT) beginning September 1; to log-in, use your DOE Outlook ID and password.
  • By November 7: Employees who are identified as at-risk for exposure to bloodborne pathogens should complete a webinar training on bloodborne pathogens. Training can be done individually via the email link that will be sent to each employee when they are flagged as being at-risk for BBP, or as a group organized by your school's SESA.

Note that new employees hired after October 10, 2017 ("mid-year hires�) must be identified as at-risk or not at-risk in the BBPCT.

Please note the new processes for the 2017-18 school year; beginning September 1, take the following action, as appropriate:

  • Exposure Control Plans and Site Cleaning Schedules must be certified as up-to-date in BBPCT via a new certification checkbox.
  • The DOE updated the at-risk categories. As a result, some returning employees will appear as "unidentified." All "unidentified� employees must be categorized as either B or C (based on the updated at-risk categories). If the employee is not at risk, s/he must be identified as category C; if the employee is at-risk, s/he must be identified as category B.
  • Using Excel, SESAs can download a training attendance sheet and upload the attendance data directly into BBPCT.

For a general overview of BBP compliance, you should review the Bloodborne Pathogens Compliance Information Sheet for SESAs & Principals, also available in the "Resource� section of the Bloodborne Pathogens Compliance Tool. For questions, call the BBP Hotline at 718-935-2895 or email BBPquestions@schools.nyc.gov.

Friday, September 29, 2017

CL06: Medicaid Parental Consent Forms
Last day to provide Annual Written Notification to families of their Medicaid Reimbursement Consent Form for students with �SIGNED� status in ATS
CL09: Parent Notification/ Parent Information
Last day to send out NYSED Parent Notification Letters (Priority & Focus schools only)
CL10: PA/PTA
Last day to elect the three (3) required PTA members
CL14: Mentoring
Last day to conduct Mentoring Interactions for the month of September for new and continuing teachers
CL17: Sustainability Coordinator
Last day to assign a Sustainability Coordinator
CL21: Consolidated Plan
Last day to submit the 2017-2018 Consolidated Plan
CL23: Safety Committee Meeting
Last day to conduct and enter in OSYD the September Safety Committee meeting
Designate Your School's Sustainability Coordinator
In accordance with Chancellor's Regulation A-850, you must identify a sustainability coordinator by September 29. This year, you will appoint the sustainability coordinator role via Galaxy under "School Functions." Once the person has been selected, they will receive an email notification from sustainability@schools.nyc.gov, informing them of their designation, description of their responsibilities, and supporting resources. Please note that you may not appoint yourself or your custodian engineer as your school's sustainability coordinator; additional information on the responsibilities of this role are included in the regulation.

For questions, please email sustainability@schools.nyc.gov or call 718-349-5738.

ELE Test Replacement
Beginning in the 2017-18 school year, NYC EL Examen de Lectura en Espa�ol (ELE), a test for English language learners and English-proficient students in a Spanish bilingual program (dual language or transitional bilingual education), will be discontinued and replaced with the Periodic Assessment Home Language Arts (HLA) Spanish Performance Assessment task pairs, which includes beginning-of-year and end-of-year administration. If your school has a bilingual program, you are strongly encouraged to use the new assessment to:

  • Better identify students who need support in Spanish language arts;
  • Place students in the appropriate level of Spanish language arts instruction; and
  • Enhance your bilingual program.

You will receive the Beginning-of-Year (BOY) assessments and the BOY Spanish texts for grades K-2 (read-aloud and independent reading texts) between October 4 and 6, free-of-charge. If you are interested in receiving End-of-Year (EOY) materials free of charge, you must place an order in the Periodic Assessment Selection Tool between September 5 and 29. For information about Periodic Assessments, see the announcement below.

For questions about the HLA Spanish Performance Assessment (including delivery of assessment materials), email periodicassessment@schools.nyc.gov. For all other questions, email DELLSS@schools.nyc.gov.

Periodic Assessment Updates
Please review the following Periodic Assessment updates and take appropriate action:

Ordering Periodic Assessments: If your school missed the July ordering deadline, you or your designee may log in to the Periodic Assessment (PA) Selection Tool, and order 2017-18 assessments.

  • Selections must be submitted by September 12, for the Beginning-of-Year NYC Performance Task, CCLS-aligned Math Multiple-Choice Baseline, Fall ELL Baseline, and/or Beginning-of-Year Home Language Arts (HLA) Spanish Performance Assessment;
  • Selections must be submitted by September 29, for End-of-Year Assessments.

The following resources are available for you and your staff to help with the selection process:

Beginning-of-Year (BOY) NYC Performance Tasks (NYCPTs) Office Hours: Educators with prior experience administering BOY NYCPTs (school data specialists, test coordinators, or school-based staff who support assessment administration) are invited to register for check-ins with DOE Periodic Assessment Team members about administering BOY NYCPTs, and to ask questions about the assessment. These online office hours will be held on September 6, 12, 20, and 28.

Chinese Language Arts Performance Assessment Pilot (Chinese Dual Language and Transitional Bilingual Education schools): The DOE will be piloting a new Chinese Language Arts Performance Assessment in October to solicit educator feedback on the assessment. The assessment is designed to identify students' academic literacy skills in Chinese and provide teachers in a Chinese bilingual program with information on how well students can read and write evidence-based responses to text-based prompts. The pilot test will cover grades 3-5, and the assessments will be available in both simplified and traditional Chinese texts. If your school would like to participate in the assessment pilot, please complete this survey by September 15.

For questions, email periodicassessment@schools.nyc.gov.

Prepare to Distribute School Meal Applications and Encourage Families to Complete Applications Online
As you prepare for the start of the 2017-18 school year, please note these key points regarding School Meal Applications:

  • You will receive a shipment of School Meal Applications beginning the week of August 21. The applications will be delivered to the SchoolFood manager for your school's kitchen site. Please work with your SchoolFood manager or cook-in-charge to distribute applications to your students when the school year begins in September.
  • Please encourage families to complete the School Meals Application online, where possible, to reduce the number of paper applications that your school needs to collect and to allow the DOE to process applications more quickly; this will also allow eligible students to receive meal services as soon as possible.
  • Families of students who are new to DOE schools and who do not complete the application before school opens on September 7, will need to pay full price for meals until they complete an application to establish their eligibility for free meals.
  • Families of students who are not new to the DOE should complete the School Meals application as soon as possible; prior year eligibility will expire on October 20, after which these students will be required to pay $1.75 for lunch.
  • Completed applications should be submitted to DOE SchoolFood by September 29.

To maximize your school's Title I funding and to minimize student cash outlays, you should collect School Meal Applications as soon as possible once the school year begins. For suggestions about maximizing the collection of applications, see here. Please note that all students who do not qualify for free or reduced-price meals are expected to pay for meals until the student's eligibility is determined. Since free-meal eligibility is not retroactive, if a student pays full-price at the beginning of the school year, and later qualifies for free meals, they are expected to pay full-price for meals for those dates that their eligibility was indeterminate.

For a flyer that you can send home to families to encourage them to complete the online application, see here. For suggestions on maximizing the collection of applications to increase Title I funding, see here. If you need additional paper applications, you can place an order beginning September 7; you or your designee should use your ATS code as your username to log in to the Meal Application Ordering System. If you need to reset your username or password, please contact Claudia Nunez. To view the Meal Eligibility Training Videos, see here.

For questions, contact SchoolFood at 718-707-4400.

Second Ordering Period for Administrative Forms
The second ordering period for administrative forms for the 2017-18 school year ends on September 29. All orders placed in FAMIS during this period will be delivered in November. Note that there is a $50-minimum purchase requirement for orders in FAMIS. If your order totals less than the $50 minimum, you may be able to reprint some administrative forms from the administrative forms catalog. The next ordering period will be from November 27 to December 22.

For questions, email clientservices@schools.nyc.gov or call 718-935-5000.

Select a Support Plan for Your School�s Computer Equipment
Beginning September 11, you or a designee should select a support provider and service plan to cover maintenance for your school's computer equipment for the 2017-18 school year; your selections are due in FAMIS by September 29.

Note that the Computer Maintenance Allocation budget has been revised for FY'18 to only cover assets that are five years old or less. This allocation will cover your selection of a Personal Computing Solutions (PCS) vendor (i.e., ASI System Integration or Dell Managed Services), and your selection of either the Basic or Standard service plan. You will not need to provide additional funds from other budget sources to make your selection. For more information about the service plan change, vendors, and the differences between the two plans, see here.

Also note that if you do not make a selection by September 29, the default provider and service plan are as follows:

  • You will have the same provider that you had for the 2016-17 school year;
  • You will receive the Standard service plan;
  • A purchase order (PO) will automatically be issued, utilizing funds from your TL computer maintenance allocation to cover the costs of that plan; and
  • You will not have an opportunity to downgrade to the Basic plan after September 29.

Information about your school's funding status will be included in the forthcoming School Allocation Memo (SAM). Funds will be auto-scheduled in Galaxy in "Data Processing Repair - Contractual," object code 613.

For details about the PCS program and frequently asked questions about PCS, see here. For questions about FAMIS, email ClientServices@schools.nyc.gov or call 718-935-5000. For all other questions, email PCSQuestions@schools.nyc.gov.

Updates on Advance

Please review the following Advance implementation guidance and support schools accordingly:

Print Advance Overall Rating Forms for Teachers' Signatures and Put Copy in Their File: As noted in the August 29 edition of Principals' Weekly, teachers received their Advance Overall Rating for the 2016-17 school year via email on September 1. You also received an email on September 1 with information to access 2016-17 Advance Overall Rating Forms for each teacher who will be on staff at your school during the 2017-18 school year. As a reminder, you can print all ratings forms for your teachers using the "Show All Overall Ratings" button after logging in to the Overall Rating Web Application. If you experience an issue logging in, wait and try to log in again. You should print a single-sided copy of the form, obtain the teacher's signature for his or her Advance Overall Rating, and place the signed copy in the teacher's file. All teachers must have a signed copy of their rating in their files. For more information about how teachers' 2016-17 Advance Overall Ratings were calculated, please review the 2016-17 Advance Overall Ratings Guide.

Provide Support for Teachers Rated Ineffective or Developing: You are required to support teachers, who received an Advance Overall Rating of Developing or Ineffective for the 2016-17 school year, with a Teacher Improvement Plan (TIP). To support these teachers, you must hold an Initial Planning Conference (IPC) to discuss the TIP prior to September 29; you must then prepare the TIP in the Advance Web Application, and deliver the TIP to these teachers by October 2. Teachers rated Ineffective or Developing received this email from the DOE, outlining the TIP process, on September 1. For guidance on planning TIP meetings and preparing a TIP, including sample TIP forms, please see Teacher Improvement Plans: At a Glance and the TIP Toolkit. Your TDEC is also available to support you in this process.

Review and Submit Teacher Data Correction Requests for 2016-17 Advance Overall Ratings: If your teachers find incorrect data in their MOSL Detail Data (e.g., outdated roster information), they should submit a Data Corrections Request (DCR) to you by October 6. You must review their request, and if you approve, you must submit the DCR on behalf of the teacher via this online survey by October 13. If a teacher's approved DCR leads to a correction in his or her 2016-17 Advance Overall Rating, the teacher will receive an updated rating later this fall via his or her DOE email. You will be copied on these emails. For more information, see the Data Corrections Request Guide.

Hold Initial Planning Conferences: Initial Planning Conferences (IPCs) provide an opportunity for you, the evaluator, and your teachers to discuss your expectations and the teacher's goals for the upcoming year, to help guide their instructional decisions and pedagogical approach. You must hold IPCs with your teachers who received a rating of Developing or Ineffective in the 2016-17 school year by September 29; you must hold IPCs for all other teachers by October 27. As you hold one-on-one IPCs with all teachers, they should complete and sign the Measures of Teacher Practice (MOTP) Observation Option Selection Form, and you should place a signed copy of the form in each teacher's file. While it is not required, it is recommended that teachers use the IPC to prepare for the school year by establishing two-to-four formative professional goals. Teachers' self-assessments and their students' learning objectives should inform these goals. For more information on planning and conducting successful IPCs, please review the At a Glance: Initial Planning Conference and IPC Toolkit resources.

Make School-Level Measures of Student Learning Selections (MOSL): You and your School-based MOSL Committee should determine your school's MOSL selections for each grade and subject-level offered at your school, and input school-level MOSL selections in the Advance Web Application between September 7 and 29. The 2017-18 MOSL Selections Guide provides instructions on completing this process, and should be posted by the end of the week. In the meantime, you may use the 2017-18 MOSL Supplement Guide, which includes a complete list of MOSL-eligible assessments this school year. The supplement guide is in worksheet form and contains a list of grades and subjects that are applicable to K-12 schools, as well as corresponding assessment choices.

Resources Available Online: The Advance Intranet has been updated with key resources for the beginning of the school year, including the 2016-17 Advance Overall Ratings Guide, 2017-18 Advance Guide for Educators, Advance at a Glance, Initial Planning Conference (IPC) Toolkit, Teacher Improvement Plan (TIP) Toolkit. Additional updates to the Advance Intranet will be announced in Principals' Weekly in the coming weeks.

For questions about Advance, contact your TDEC.

Saturday, September 30, 2017

Chancellor's Regulation A-411 Behavioral Crisis De-escalation/Intervention and Contacting 911 for Emergency Medical Services
The Chancellor's Regulation A-411, Behavioral Crisis De-Escalation/Intervention and Contacting 911, in accordance with Compliance Checklist (CL#21), provides guidance to schools on responding to behavioral crises and when to contact 911 for emergency medical services in these situations. Note that policies and procedures for contacting 911 for emergency medical services for students experiencing physical injury or medical conditions are covered in Chancellor's Regulation A-412.

In accordance with CR A-411, when students experience behavioral crises and engage in behavior that poses a substantial risk of serious injury to themselves or others, schools must determine the appropriate way to manage the behavior and whether the behavior can safely be de-escalated by school staff. Every effort must be made to safely de-escalate the behavior if possible, using strategies and interventions for addressing behavioral crises, as well as in-school and community resources identified in your Crisis De-Escalation Plan. However, if a student's behavior poses an imminent and substantial risk of serious injury to themselves or others, and the situation cannot be safely addressed by your school staff or the support services available to your school, 911 must be contacted. The regulation also states that parents or guardians must be notified whenever a behavioral crisis occurs and must be allowed to speak with the student and on-scene 911 responders if the situation is feasible, provided they not interfere with the ability of school staff and on-scene 911 responders to fulfill their duties and responsibilities.

Please review the following information on developing your school's Crisis Intervention Plan and conducting an orientation on Crisis De-escalation for your staff and take appropriate action:

Develop and Submit Your Crisis De-Escalation Plan: Chancellor's Regulation A-411 requires that your school's Crisis Intervention Team develop a Crisis De-Escalation Plan as part of your annual Consolidated Youth Development Plan.

You must submit a draft of your Crisis De-Escalation Plan to your FSC student services manager for review by September 30; note that your FSC student services manager can also provide you with guidance and support in the development of your plan. Your plan must include the following:

  • Strategies for de-escalating behavioral crisis situations;
  • Locations in the school building where students in crisis may be safely isolated from others;
  • A list of school staff who are trained in de-escalation techniques;
  • In-school and community resources available to the school and parents; and
  • Descriptions of how crisis de-escalation and response protocols are communicated to school staff.

You must submit and certify your final Crisis De-escalation Plan by October 31; your FSC student services manager will work with you to ensure that your plan is finalized and certified by this deadline.

Conduct an Orientation for School Staff and Present Your Plan at a School Safety Meeting: In addition, CR A-411 also requires that your school's Crisis Intervention Team use this PowerPoint to conduct an orientation for all school staff, including non-instructional staff, on the policies and procedures contained in the regulation and on your school's Crisis De-escalation Plan. These policies and procedures must also be addressed at a School Safety Committee meeting, at which an in-house School Safety Agent Level III/designee must be present. Both the orientation and your School Safety Committee meeting must be held by October 31, prior to finalizing and certifying your plan.

More detailed information on the policies and procedures for responding to behavioral crises and determining when to contact 911 is contained in Chancellor's Regulation A-411. Additional guidance on responding to behavioral crises, developing your school's Crisis De-Escalation Plan, and conducting an orientation session for the upcoming school year can be found on the Principals' Portal.

For questions, contact your school's de-escalation/crisis intervention manager.


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